The Bullpen

Getting started in Schedule Star

Last Updated: Dec 08, 2017 10:59AM EST
 

The first step to setting up your Schedule Star program is to build your directories. 
The 9 directories are located at the top of your main calendar view:

Click on the links below for instructions on how to set up each directory. It is recommended that you follow the order of the directories below when setting them up. Following the directories are the most commonly used areas of Schedule Star.

  1. Opponents Directory                                                    
  2. Officials Directory                                                       
  3. Game Help Directory    
  4. Facilities Directory
  5. Transportation Directory
  6. Students Directory
  7. Coaches Directory
  8. Teams Directory
  9. Calendar
  10. Add Events
  11. Delete Events
  12. Edit Events
 

1. Opponents Directory
In order to schedule events with schools you must first have your opponents directory built. Schedule Star already
has a database created for you to select your opponents from.


To add to your Opponent's Directory:

  1. Click on your Opponents tab to open the directory.
  2. Click Add.
  3. Within the search window, search for the opponent by the exact school name, the zip code or by selecting the state in the drop down. (We recommend selecting the state which the school is located and scroll through the list to find your opponent.)
  4. Once you find the opponent in the list click on it to highlight it in the list.
  5. Then click Add Selected.
Click here to watch how to add an opponent.
 

2. Officials Directory
To Add an Official:

  1. Click on the Officials directory tab.
  2. Click Add.
  3. Enter the official's information.
  4. Click Save.

*The only required information to save an officials information is first and last name.  If you add an email address for an official you can set them up to receive automatic reminders of any events they are assigned to.

Click here to watch how to add an official.

 

3. Game Help Directory
To add a Game Help worker:

  1. Click the Game Help directory tab.
  2. Click Add.
  3. Enter in the Game Help worker's information.
  4. Click Save.

Click here to watch how to add a game help worker.
 

4. Facilities Directory
To add a Facility:

  1. Click the Facility directory tab.
  2. Click Add.
  3. Enter in the Facility name/address.
  4. Click Save.

*We recommend adding an address. If you enter an address for the facility and assign that facility to the event the address will show on the public site for the parents/fans to see the exact location of the event and use Google Maps to get directions to the event.

Click here to watch how to add a facility. 

5. Transportation Directory
To add Transportation:

  1. Click on the Transportation tab to open the directory.
  2. Click Add.
  3. Add all required fields.
  4. Click Save.

Click here to watch how to add a transportation.

  6. Students Directory

To add a student:

  1. Click on the Students directory tab
  2. Click Add.
  3. Enter the required information.
  4. Click Save.

Click here to watch how to add a student.

If you would rather not enter students one by one we do offer a student import. Please use the student import CSV file header and import guide on this page
 

7. Coaches Directory
To add a coach:

  1. Click on the Coaches directory tab.
  2. Click Add.
  3. Enter all required fields.
  4. Click Save.

Click here to watch how to add a coach.

8. Teams Directory
To build a roster:

  1. Click on the Teams tab.
  2. Select the Year, Gender, Level, Sport, Season.
  3. Click Add.
  4. Select the students from the list.
  5. Click Done.
  6. Click Save.

Click here to watch how to create a roster. 

9. Calendar

  • Click the double arrows to move yearly.
  • Click the single arrow to move monthly.
  • Click "Today" to view today's events.
  • Dates that are yellow are days with scheduled events.

 

 

11. Add Events

To add an event:

  1. Click on the date within the calendar.
  2. Click Add.
  3. Add all required fields
  4. Click Save.


Video of adding a meet.
Video of adding a head to head.

 

12. Delete Events

Video
 

13. Edit Events

Video

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